Solent Forum Data Protection

Data Protection and GDPR Compliance

Solent Forum is committed to protecting your personal data and ensuring transparency in how we collect, use, and store it. We comply fully with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

What Data We Collect

We may collect and process the following types of personal data:

• Name and contact details (email, phone, address)
• Organisation and job title
• Membership preferences and communication history
• Website usage data (via cookies and analytics tools)

Lawful Basis for Processing

We process your data under the following lawful bases:

• Consent: Where you have given clear permission for us to process your data.
• Contract: Where processing is necessary for a membership or service agreement.
• Legitimate Interests: For purposes such as event management, stakeholder engagement, and improving our services.

Your Rights

Under the UK GDPR, you have the right to:

• Access your personal data
• Request correction or deletion
• Object to or restrict processing
• Data portability
• Withdraw consent at any time

To exercise any of these rights, please contact us at info@solentforum.org.

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.

Data Security

We implement appropriate technical and organisational measures to protect your data.

Updates to This Policy

We regularly review and update our data protection practices in line with ICO guidance. The latest update was made in June 2025.

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Website Specific Privacy Policy

The Solent Forum is committed to protecting and respecting your privacy. 

Information we may Collect from You

We may collect and process the following data about you:

• Information that you provide by filling in forms linked on our site. This includes information provided at the time of registering to use our site or making use of the services provided on this site. We may also ask you for information when you report a problem with our site.
• If you contact us, we may keep a record of that correspondence.
• Details of your visits to our site, including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources that you access.

Where we Store your Personal Data

All information you provide to us is stored on our web or host organisation's secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you never to share a password with anyone.

Third Party Sites

Our websites contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.